Using school technology isn’t the same as using technology at home – and students need to understand the difference. So, to make things crystal clear, many schools provide guidance and/or a set of rules for the safe use of technology on the premises – and outline the students’ roles and responsibilities in doing so.
Known as Acceptable Use Policies (AUPs), these rules usually form part of the suite of security policies used by most educational – and corporate – organisations. It’s common practice for new staff and students to sign an AUP before using an organisation’s technology for the [[READ_MORE]] first time – or to re-read and acknowledge policies as they are updated.
NetSupport DNA offers a convenient way to send out, monitor and track AUPs across a school. There are lots of options to ensure all of the staff and students who use your technology see and agree to the rules within the AUP. The feature supports multiple policies and options on how often an AUP is presented to users – it also tracks who has seen the policy, plus the date and time they agreed to it; keeping all the stats for you to use for reporting, as required.
How to use the AUP feature
It’s easy to implement. Simply click on the Manage AUP icon in the Tools tab and you’ll be presented with the Policy Management dialog box, which sets out the options in a clear and logical way. We’ve even included an example AUP for you to use or edit as you wish – and you can assign different policies to different departments or users, making it easy for you to keep track of who has seen what – and when!
Need to write or rewrite your school’s AUP?
After reading a mountain of AUPs while researching this blog post, some things really stood out regarding the psychology of readability. So, if your school either doesn’t have an existing AUP in place or needs to revise the one it has, then here are some key points to consider to enhance your content. After all, it’s an important document and anything that will help engage students is a bonus!
- Vision. Schools that included an upbeat vision of how they wanted their technology to be used (and how the rules feed into that) as an introduction to their AUP, created a sense of positivity and motivation to read further.
- Balance. AUPs that outlined what students could do, as well as what they couldn’t do, created a much more readable set of rules that didn’t come across as a big heap of negativity.
- Shared experience. Emphasising the students’ roles in achieving acceptable and safe use of school technology conveyed a sense of collective ownership and responsibility.
- Language. Using language that speaks directly to the target audience is central to getting the desired messages across. For instance, simple tactics like writing actively and directly for a student audience (e.g. “You can use…” rather than, “The school allows students to use…”), could help them engage more with the rules of what is potentially (to them) just another dull school document.
- Clarity. Be clear. Explain any complicated terms or rules in plain English so that there’s no room for misinterpretation.
Read more about NetSupport DNA’s AUP feature here.